It might sound a bit confusing, but if you own and manage a business and you’re trying to improve the quality of your security system, the actual system itself only plays a small role in ensuring that your business is kept safe from cyberattacks. Sure, you want to make sure that you only use secure unified communications and that your network management and IT systems are installed and managed by a trustworthy provider — but there are plenty of ways that a good security system can be rendered useless because of a few small mistakes that the business owner or employees have made.
So how can you ensure that you’re doing everything possible to keep your business safe?
- Manage passwords carefully. This means that “password1234” is not an option, and the name of your business shouldn’t be used as the password for every device and network you run. It’s also important to maintain strict control over who has access to the passwords for each system and device; if every employee needs to have access to a system, it’s worth the extra work to give everyone a different password because it makes your entire system less vulnerable.
- Plan for the worst. Figuring out a disaster recovery plan is never fun because you naturally don’t want to think about what would happen to your business in the worst case scenario. But if you have a plan in place before a disaster strikes — whether it’s a natural disaster or just a broken hard drive — you won’t even have to think about what to do to save your business. Make sure this plan is stored safely somewhere but is also easily accessible to employees who would need it.
- Never scrimp on storage. Whether you’re making backup files of everything in your office or you’re getting ready to purchase a new cloud-based communications system, you want something that can grow with your business and you also want to have enough space to make copies of important information. Cloud data storage systems are often provided as part of a digital security system, and a good provider will help you decide on a good storage system.